Saying goodbye to a colleague can feel bittersweet. Whether they’re chasing a dream job, retiring, or moving on to new adventures, your words can leave a lasting impact.
Knowing what to say to someone leaving a job helps show support, strengthen bonds, and leave them with positivity.
A thoughtful farewell can make their transition smoother and remind them of their value.
In this guide, we’ll share heartfelt ways to express your feelings, practical tips for different scenarios, and examples to inspire you.
Let’s make sure your words shine during this meaningful moment!
Why Your Words Matter When Someone Leaves
When someone leaves a job, they’re often navigating a mix of excitement, nerves, or even sadness. Your words can offer comfort and encouragement, showing you care about their journey. A sincere message can boost their confidence as they step into the unknown.
Scenario: Your coworker Jane is leaving for a new role. She’s nervous about the change.
What to say: “Jane, you’ve done amazing work here, and I know you’ll shine in your new role!”
What not to say: “I bet you’ll hate the new place.”
This shows support without negativity, keeping the focus on their potential.
Tailoring Your Message to Their Reason for Leaving
People leave jobs for various reasons—new opportunities, retirement, or personal growth. Understanding their reason for leaving helps you craft a meaningful message that resonates.
Scenario: Tom is retiring after 20 years.
What to say: “Tom, your legacy here is incredible. Enjoy every moment of your well-earned retirement!”
What not to say: “You’re so old, you must be glad to stop working!”
A tailored message celebrates their unique journey, whether it’s a new chapter or a well-deserved break.
Keeping It Positive and Professional
A positive tone ensures your words leave a good impression. Even if you didn’t always get along, focus on their contributions and keep things professional.
Scenario: Sarah, who you clashed with, is leaving.
What to say: “Sarah, your creativity really made a difference here. Best of luck in your next adventure!”
What not to say: “Good riddance, we didn’t need you anyway.”
This approach maintains professionalism and shows maturity, leaving the door open for future connections.
Personalizing Your Farewell Message
Adding a personal touch makes your words memorable. Reference a specific moment or quality that stands out about them to show you truly care.
Scenario: Mike, who always shared his snacks, is moving to another city.
What to say: “Mike, your snack-sharing made our days brighter! Wishing you success in your new city!”
What not to say: “Don’t forget us when you’re gone.”
Personal details make your message heartfelt and show you paid attention to their unique traits.
Offering to Stay in Touch
Leaving a job doesn’t mean the relationship ends. Offering to stay connected shows you value them beyond the workplace.
Scenario: Lisa is leaving for a startup.
What to say: “Lisa, you’re going to crush it! Let’s grab coffee soon to catch up!”
What not to say: “You’ll probably be too busy to talk now.”
This invites future connection, reinforcing that your relationship matters, no matter where they go.
Writing a Thoughtful Goodbye Card or Email
A written message gives you time to craft something special. Focus on gratitude and encouragement to make it meaningful.
Scenario: Your team is signing a card for David.
What to say: “David, thank you for your leadership and humor. You’ll do great things—keep in touch!”
What not to say: “Work won’t be the same without you.”
A card or email lets you express appreciation clearly, giving them something to cherish.
Conclusion
Saying the right thing when someone leaves a job can make their transition brighter and more meaningful.
By choosing words that are positive, personal, and supportive, you show you care about their next steps.
Whether it’s a quick chat, a heartfelt card, or an offer to stay in touch, knowing what to say to someone leaving a job helps you leave a lasting, positive impression.
Take a moment to celebrate their contributions and wish them well—it’s a small gesture that goes a long way.
