Saying goodbye to a coworker who’s leaving a job can feel bittersweet.
Whether they’re chasing a dream, retiring, or moving to a new adventure, your words can make a lasting impact.
Knowing what to say when someone leaves a job helps you show support, gratitude, or even humor, while keeping things heartfelt.
Work friendships often mean a lot, so a thoughtful message can strengthen bonds, even as paths diverge.
In this guide, we’ll share practical tips, real-life examples, and phrases to use (or avoid) to make your farewell meaningful.
Let’s explore how to craft the perfect goodbye that leaves everyone smiling.
Acknowledge Their Contributions
When someone leaves, recognizing their hard work shows appreciation. Highlight specific moments, like how they led a project or supported the team. This makes your words personal and sincere.
Scenario: Your coworker Sarah, who always stayed late to meet deadlines, is leaving for a new role.
What to Say: “Sarah, your dedication on the marketing campaign was incredible. You made such a difference here!”
What Not to Say: “Good luck, I guess we’ll manage without you.” (This feels dismissive.)
Keep it positive and specific to make them feel valued. Mentioning their impact fosters goodwill and leaves a warm memory.
Wish Them Well in Their Next Chapter
A kind wish for their future shows you care about their journey. Whether they’re starting a new job or retiring, focus on their exciting next steps.
Scenario: John is leaving to start his own business.
What to Say: “John, I’m so excited for your new venture! You’re going to crush it as an entrepreneur!”
What Not to Say: “Hope you don’t regret leaving!” (This sounds negative.)
Tailor your message to their plans. For retirees, try, “Enjoy your well-earned relaxation!” For new jobs, wish them success. This keeps the tone uplifting and forward-looking.
Keep It Personal but Professional
Personalizing your message strengthens the connection, but stay professional, especially in formal settings. Reference shared moments or inside jokes if appropriate.
Scenario: Your teammate Lisa, who you bonded with over coffee breaks, is relocating.
What to Say: “Lisa, I’ll miss our coffee chats! Wishing you all the best in your new city!”
What Not to Say: “You’re abandoning us!” (This can feel guilt-trippy.)
Balance warmth with workplace etiquette. Avoid overly emotional or critical remarks, especially if you’re not close. A personal touch makes your goodbye memorable without crossing lines.
Offer to Stay in Touch
If you value the relationship, suggest staying connected. This shows you see them as more than just a coworker and keeps the door open for future contact.
Scenario: Your mentor, Alex, is retiring after years of guidance.
What to Say: “Alex, your advice meant so much. Let’s grab coffee sometime to catch up!”
What Not to Say: “See you around, maybe.” (This feels vague and insincere.)
Be genuine about staying in touch. Share your contact info or connect on LinkedIn. This works well for close colleagues but avoid promising contact if you don’t mean it.
Use Humor Sparingly and Wisely
Light humor can ease the sadness of a goodbye, but it must suit the relationship and context. Avoid jokes that might offend or feel out of place.
Scenario: Your fun-loving coworker Mike is leaving for a competitor.
What to Say: “Mike, don’t share our coffee machine secrets! Best of luck at your new gig!”
What Not to Say: “Traitor! How could you join the enemy?” (This risks sounding bitter.)
Humor works best with close colleagues. Keep it light and avoid sensitive topics like their reasons for leaving or workplace gossip.
Write a Thoughtful Goodbye Note
If you’re not great with spoken words, a card or email lets you express yourself clearly. Written messages also give the person something to keep.
Scenario: Your quiet coworker Emma is leaving, and you want to share kind words.
What to Say: “Emma, your calm presence made our team stronger. Wishing you success and happiness ahead!”
What Not to Say: Generic phrases like “Best wishes” without personal details.
Include a specific memory or quality you admire. Handwritten notes feel extra special, but a thoughtful email works too. Keep it concise and heartfelt.
Conclusion
Saying goodbye is never easy, but knowing what to say when someone leaves a job can turn a tough moment into a meaningful one.
By acknowledging contributions, wishing them well, keeping it personal, and maybe adding a touch of humor, you can leave a positive impression.
Whether it’s a quick chat, a heartfelt note, or a warm farewell, your words can show gratitude and support.
Take a moment to reflect on your shared time and choose words that feel authentic.
Your goodbye can strengthen connections and make their departure memorable for all the right reasons.
